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Minutes

Draft

High Plains Educational Cooperative

Board of Directors Meeting

June 19, 2025

7:00 PM

 

 

611

Flor Galindo

Treasurer

611

Shelly Harris

Director

611

Grace Gomez

Clerk

611

Alexa Beltz

Asst. Director

611

Marlene Dodge

Asst. Director

210

Adrian Howie

Supt.

371/476

Jay Zehr

Supt.

611

Kim Cruz

Asst. Director

209

Brian White

BOD

467

Bruce Loy

BOD

214

Corey Burton

Supt.

209

Valerie Thompson

Supt.

 

 

 

 

 

 

 

 

 

 

 

 

 

Via Zoom

 

 

 

 

RSC

Jen Stelter

Guest

216

Crystal Steinmetz

Supt.

507

Karen Burrows

Supt.

466

Jamie Rumford

Supt.

200

John Niehues

Supt.

476

James Loepky

BOD

452

Rhet Seyb

BOD

216

Amanda Johnson

BOD

371

Bobie Davis

BOD

217

Kimberly Hull

BOD

507

Liz Weeks

BOD

200

Shea Stewart

BOD

218

Crystal Fleming

BOD

494

Jonna Upson

BOD

466

Deb Drohman

BOD

 

 

 

 

1.      Call to Order

Bruce Loy moved to nominate Brian White as acting president, in the absence of both the president and the vice president, for the purpose of this meeting.  Brian White seconded this motion.  Motion carries 12 yes, 0 no.

Brian White called the meeting to order at 7:01 P.M.

 

2.      Approve Consent Agenda

Bruce Loy moved to approve the consent agenda with amended agenda adding section d to item 5, and renaming item 7 “FY25 Categorical Aid.”  Bobie Davis seconded the motion.  Motion carries 11 yes, 0 no.

 

3.      Comments from the Public

There were none in writing.

 

4.      Committee Reports

         a.      SWPRSC

Jen Stelter gave the update on upcoming trainings.

         b.      Council of Superintendents

There was no report.

 

Valerie Thompson joined the meeting at 7:07 P.M.

Kim Hull left the meeting at 7:07 P.M.

 

5.      Staff

         a.      Open Positions

Shelly shared the open positions and current new placements.

         b.      Professional Development Council

Marlene shared that the PDC committee met May 27th and approved certified PDC plans for the 2025-26 school year.

         c.      School Psychologist Year End Data

Kim shared year end data for student evaluations completed this school year.

         d.      Contracts and Resignations

Bruce Loy moved to accept with regrets, the resignation of Allie Wells Speech Language Pathologist, with liquidated damages waived.  Bobie Davis seconded the motion.  Motion carries 11 yes, 0 no.

 

6.      Principals Meeting

HPEC hosted a Principals meeting on June 3rd.  There were 10-12 in attendance.  Good information was shared and there was good interaction.

 

7.      FY25 Categorical Aid

We are still waiting on April categorical aid from one district, and we are waiting on June categorical aid from three districts.  We ask that those districts send in this money so that HPEC can close out the books for FY25.

 

Kim Hull joined the meeting at 7:21 P.M.

Liz Weeks left the meeting at 7:28 P.M.

Liz Weeks joined the meeting at 7:38 P.M.

 

8.      Building Repairs

         a.      Central Office Roof

Three sealed bids for roof repairs were presented to the board in accordance with state standards.  Bruce Loy moved to approve a bid from Ready Roofers.  Kim Hull seconded the motion.  Motion carries 11 yes, 0 no, 1 abstained.

 

Crystal Fleming left the meeting at 7:49 P.M.

 

         b.      Public Services Building A/C

We will need to have the HVAC system updated at the Public Services Building downtown in order to renew insurance on the building.

 

Crystal Fleming joined the meeting at 7:51 P.M.

 

9.      FY26 Budget

Bruce Loy moved to approve the budget for FY26 as presented.  Bobie Davis seconded the motion. Motion carries 12 yes, 0 no. 

 

10.   Form 120

Shelly shared she will complete the Form 120 since the FY26 budget has passed.  This information is necessary for district superintendents to add to their budgets.

 

 

 

 

11.   Central Office Staff

Shelly shared the roles and wages of the HPEC Central Office Staff and Administrators and proposed an increase.  Bruce Loy moved to approve the wage increase.  Bobie Davis seconded the motion.  Motion carries 11 yes, 0 no, 1 abstained.

 

12.   IDEA and Gifted File Review

Alexa shared that HPEC will be reviewing IEPs over the next couple of months for FY26 IDEA and Gifted File Review.

 

13.    Central Office 2025-26 Calendar

Bruce Loy moved to approve the 2025-26 Central Office calendar as presented.  Bobie Davis seconded the motion.  Motion carries 12 yes, 0 no.

 

Jamie Rumford left the meeting at 8:00 P.M.

 

14.   Administrative Team Report

         a.      Negotiations Committee Report

Shelly shared information regarding the proposed negotiations agreement.

         b.      August Inservice Dates

Alexa shared the dates for August inservice. New teachers and mentors will meet July 29th and 30th, with All Staff being August 6th at Ulysses Civic Center.  All board members are invited to attend.

 

15.   Other

This is Shelly’s last board meeting.

 

16.   Adjourn

Bruce Loy moved to adjourn the meeting at 8:09 P.M.  Brian White seconded the motion. Motion carries 12 yes, 0 no.

 

 

 

HPEC Board President