High Plains Educational Cooperative

Board of Directors Meeting

June 19, 2025

7:00 PM

1.      Call to Order

Bruce Loy moved to nominate Brian White as acting president, in the absence of both the president and the vice president, for the purpose of this meeting.  Brian White seconded this motion.  Motion carries 12 yes, 0 no.

Brian White called the meeting to order at 7:01 P.M.

2.      Approve Consent Agenda

Bruce Loy moved to approve the consent agenda with amended agenda adding section d to item 5, and renaming item 7 “FY25 Categorical Aid.”  Bobie Davis seconded the motion.  Motion carries 11 yes, 0 no.

3.      Comments from the Public

There were none in writing.

4.      Committee Reports

         a.      SWPRSC

Jen Stelter gave the update on upcoming trainings.

         b.      Council of Superintendents

There was no report.

Valerie Thompson joined the meeting at 7:07 P.M.

Kim Hull left the meeting at 7:07 P.M.

5.      Staff

         a.      Open Positions

Shelly shared the open positions and current new placements.

         b.      Professional Development Council

Marlene shared that the PDC committee met May 27th and approved certified PDC plans for the 2025-26 school year.

         c.      School Psychologist Year End Data

Kim shared year end data for student evaluations completed this school year.

         d.      Contracts and Resignations

Bruce Loy moved to accept with regrets, the resignation of Allie Wells Speech Language Pathologist, with liquidated damages waived.  Bobie Davis seconded the motion.  Motion carries 11 yes, 0 no.

6.      Principals Meeting

HPEC hosted a Principals meeting on June 3^rd.  There were 10-12 in attendance.  Good information was shared and there was good interaction.

7.      FY25 Categorical Aid

We are still waiting on April categorical aid from one district, and we are waiting on June categorical aid from three districts.  We ask that those districts send in this money so that HPEC can close out the books for FY25.

Kim Hull joined the meeting at 7:21 P.M.

Liz Weeks left the meeting at 7:28 P.M.

Liz Weeks joined the meeting at 7:38 P.M.

8.      Building Repairs

         a.      Central Office Roof

Three sealed bids for roof repairs were presented to the board in accordance with state standards.  Bruce Loy moved to approve a bid from Ready Roofers.  Kim Hull seconded the motion.  Motion carries 11 yes, 0 no, 1 abstained.

Crystal Fleming left the meeting at 7:49 P.M.

         b.      Public Services Building A/C

We will need to have the HVAC system updated at the Public Services Building downtown in order to renew insurance on the building.

Crystal Fleming joined the meeting at 7:51 P.M.

9.      FY26 Budget

Bruce Loy moved to approve the budget for FY26 as presented.  Bobie Davis seconded the motion. Motion carries 12 yes, 0 no. 

10.   Form 120

Shelly shared she will complete the Form 120 since the FY26 budget has passed.  This information is necessary for district superintendents to add to their budgets.

11.   Central Office Staff

Shelly shared the roles and wages of the HPEC Central Office Staff and Administrators and proposed an increase.  Bruce Loy moved to approve the wage increase.  Bobie Davis seconded the motion.  Motion carries 11 yes, 0 no, 1 abstained.

12.   IDEA and Gifted File Review

Alexa shared that HPEC will be reviewing IEPs over the next couple of months for FY26 IDEA and Gifted File Review.

13.    Central Office 2025-26 Calendar

Bruce Loy moved to approve the 2025-26 Central Office calendar as presented.  Bobie Davis seconded the motion.  Motion carries 12 yes, 0 no.

Jamie Rumford left the meeting at 8:00 P.M.

14.   Administrative Team Report

         a.      Negotiations Committee Report

Shelly shared information regarding the proposed negotiations agreement.

         b.      August Inservice Dates

Alexa shared the dates for August inservice. New teachers and mentors will meet July 29^th and 30^th, with All Staff being August 6^th at Ulysses Civic Center.  All board members are invited to attend.

15.   Other

This is Shelly’s last board meeting.

16.   Adjourn

Bruce Loy moved to adjourn the meeting at 8:09 P.M.  Brian White seconded the motion. Motion carries 12 yes, 0 no.

HPEC Board President