High Plains Educational Cooperative
Board of Director’s Meeting
July 16, 2020
611 Marcy Fierstein, Director
611 Shelly Harris, Asst. Director
611 Kim Cruz, Asst. Director
611 Marlene Dodge, Super./Coord.
611 Mary A James, Clerk
611 Chrissie Mangels, Treasurer
214 Ron Smith, BOD
215 Kenny Waechter, BOD
507 Jeff Rollins, BOD
374 Charity Ochs-Lathen, BOD
467 Ann Wiles, BOD
214 Dave Younger, Supt.
217 Phoebe Brummett, BOD
216 Christie Webb, BOD
466 Andy Trout, BOD
209 Tammy Sutherland-Abbott, BOD
371 Bobie Davis, BOD
200 Brent Tarman, BOD
452 Trenton Horn, Supt.
215 Martin Stessman, Supt.
467 Lori Maxwell, Supt.
626 Kim Mauk, RSC
1. Call to Order
Ron Smith, Board President, called the meeting to order at 7:04 P.M.
2. Introduction of HPEC Representatives
3. Approve Agenda
Kenny Waechter moved to approve the agenda as presented in the packet. Jeff Rollins seconded the motion. Motion carries 10 yes, 0 no.
4. Approve Minutes of Regular June Meeting
Jeff Rollins moved to approve the minutes of the June meeting as presented in the packet. Kenny Waechter seconded the motion. Motion carries 10 yes, 0 no.
Bobie Davis joined the meeting at 7:15 P.M.
5. Approve Accounts Payable
Kenny Waechter moved to approve accounts payable as presented in the packet. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.
6. Comments from the Public
There were none in writing.
7. Committee Reports
Kim Mauk gave the report.
8. Election of Officers
Phoebe Brummett moved to nominate Kenny Waechter for Vice President of the Board for the 2020-21 school year and Ron Smith for President for a second year. Tammy Sutherland-Abbott seconded the motion. Motion carries 11 yes, 0 no.
9. Consent Agenda for Reorganization
a. Clerk Mary A. James
b. Treasurer Christine Mangels
c. Attorney Wayne Tate
d. Depository Grant Co. Bank, Ulysses, KS
e. Official Publication Ulysses News
f. KPERS Representative Christine Mangels
g. Freedom of Information Officer Marcy Fierstein
h. Fees to Compile and Copy Records $20 an hour to compile
10 cents per page
i. Privacy Officer for Christine Mangels
Health Care Plan
j. Board Member Hearing Officer Ron Smith
k. Credit Card Limits and Uses Christine Mangels
l. Resolution for the Annual Waiver of Requirements of
Generally Accepted Accounting Principles
m. Designated Meeting Time and Place
July – June the meal will be at 6:30 P.M. with the meeting immediately following. The board meeting will be the third Thursday of the month, with the exception of March, which will be the fourth Thursday of the month. The designated meeting place will be at High Plains Educational Cooperative central office in the conference room. The Zoom option will be available for those members not wishing to travel to the Central Office in Ulysses.
The Board of Directors reserves the right to adjourn any regular meeting to another time and place.
n. Mileage Rate
Mileage rate will change to .575 cents per mile to follow the state mileage rate.
o. Designation of Marcy Fierstein
HIPPA Security Officer
Kenny Waechter moved to approve the consent agenda for reorganization as presented in the packet. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.
Jeff Rollins moved to accept the resignation of Carly Bahe with $800 liquidated damages as per negotiated agreement. Andy Trout seconded the motion. Motion carries 11 yes, 0 no.
Kenny Waechter moved to approve contracts for Priscilla Milburn, Rolla; Makala Leichtenberg, Scott City Elementary; and Mike Toole, Gifted Facilitator for Johnson and Ulysses High School for the 2020-21 school year. Brent Tarman seconded the motion. Motion carries, 11 yes, 0 no.
11. Approval of Handbooks
Phoebe Brummett moved to approve the changes to the Certified Personnel, Teacher Evaluation, Paraeducator, and Professional Development Handbooks for the 2020-21 school year as presented. Christie Webb seconded the motion. Motion carried 11 yes, 0 no.
A tentative meeting date has not been set yet.
13. Staff Development
a. August Inservice
Kim shared the plans for August 6th inservice which will be virtual for Certified staff only. Paras will do Infinitec and videos that will be posted on our web site.
b. New Teacher Academy
Marcy shared the Alternate Pathways inservice for teachers will be at the Central Office Aug. 4th. New teachers and Mentors will be at the Civic Center Aug. 5th and 7th.
14. Administrative Team Report
a. Update on Significant Disproportionality
Marcy shared they have sent the plans in again and are waiting to hear from the State.
b. Plans for Reopening Schools
Marcy asked that the districts keep us informed at to what their plans are on reopening their school so we can share expectations with our staff.
Jeff Rollins moved to adjourn the meeting at 7:48 P.M. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.
HPEC Board President