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High Plains Educational Cooperative

Board of Director’s Meeting

November 17, 2022

7:00 PM


611  Shelly Harris, Director

611  Kim Cruz, Asst. Director

611  Marlene Dodge, Asst. Director

611  Alexa Beltz, Asst. Director

611  Mary A James, Clerk

611  Chrissie Mangels, Treasurer

214  Diana Nunez, BOD

452  Amber Wilkerson, BOD

215  Kenny Waechter, BOD

507  Jeff Rollins, BOD

210  Barry Hittle, BOD

466  Andy Trout, BOD

507  Mike Ward, Supt.

Via Zoom:

217  Phoebe Brummett, BOD

216  Amanda Johnson, BOD

467  Ann Wiles, BOD

371  Daniel Berg, Alt. BOD

476  Sara Koehn, BOD

626  Crystal Steinmentz, Guest


1.      Call to Order and Pledge of Allegiance

Barry Hittle, Board President, called the meeting to order at 7:00 PM.


2.      Approve Consent Agenda

         a.      Agenda  

         b.      Minutes of Regular October Meeting

         c.      Accounts payable         

Barry Hittle moved to approve the consent agenda with the addition of Action Item 13c, on the agenda for an Amazon Credit Card. Amber Wilkerson seconded the motion. Motion carries 10 yes, 0 no.


Amanda Johnson joined the meeting at 7:04 P.M.


3.      Comments from the Public

There were none in writing.


4.      Committee Reports

         a.      RSC Report

Crystal Steinmetz gave the report from the RSC.

         b.      Council of Superintendents

Mike Ward gave the report.


5.      Board Orientation

This month Alexa shared what an Individualized Education Plan is.


6.      Contracts/Resignations

Amber Wilkerson moved to approve the contract with Liberal USD #480, for Audiology services for the 2022-23 school year. Jeff Rollins seconded the motion. Motion carries 11 yes, 0 no.

Andy Trout moved to accept the resignation of Kyra Jones, long-term sub at Syracuse Elementary with appreciation. Diana Nunez seconded the motion. Motion carries 11 yes, 0 no.


7.      Staff Development

Marlene shared the Gifted group was in Oct. 25th, PDC met Oct. 27th, AIT team Nov. 11th, IEP Review Nov. 12th and Year 2 teachers were in Nov. 15th.


8.      Recruiting

Kim and Marlene went to Oklahoma State University for a career fair. A Speech Pathologist and School Psychologist went to FHSU for a recruitment fair.


9.      Special Education Committee Meeting

Shelly shared information from the Special Education Committee meeting the administrative team attended on Nov. 10th in Topeka.


10.   Audit

Dirks, Anthony and Duncan has completed the audit for FY22 and will present the report at the December board meeting.


11.   Amendment to Board Policy

Diana moved to make an addition to the Board Policy concerning DFAC Procurement Practices. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.



Barry Hittle moved that the board go into executive session for the purpose of discussing matters concerning a student and that the board returns to the meeting at 7:55 P.M. in this room. The executive session is required to protect the privacy right of a student who is identifiable. The executive session is to include Board members, Superintendents, Director and Assistant Directors.  Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.


13.   Director’s Report

         a.      Maintenance of Effort (MOE) and Excess Cost Report

The application is now open. Districts are asked to enter their district data by Dec. 31. HPEC has until Jan. 14 to complete their part.

         b.      Federal Fiscal File Review

The deadline for districts to provide verification for the Federal Fiscal File Review is Nov. 23.

         c.      Amazon Credit Card

Andy Trout moved to get an Amazon Credit card with a limit of $10,000 as their business line of credit is being discontinued. Amber Wilkerson seconded the motion. Motion carries 11 yes, 0 no.


14.   Central Office Closed

The central office will be closed Nov. 23-25 for Thanksgiving break.


15.   Other

Phoebe Brummett shared the main topic of conversation at the KASB Convention was about Special Education Funding.


16.   Adjourn

Jeff Rollins moved to adjourn the meeting at 8:04 P.M. Diana Nunez seconded the motion. Motion carries 11 yes, 0 no



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