High Plains Educational Cooperative
Board of Director’s Meeting
October 15, 2020
611 Marcy Fierstein, Director
611 Marlene Dodge, Super./Coord.
611 Mary A James, Clerk
611 Chrissie Mangels, Treasurer
214 Ron Smith, BOD
215 Kenny Waechter, BOD
507 Jeff Rollins, BOD
210 Barry Hittle, BOD
216 Christie Webb, BOD
209 Antonio Crawford, Alt. BOD
214 Dave Younger, Supt.
215 Martin Stessman, Supt.
217 Phoebe Brummett, BOD
466 Andy Trout, BOD
452 Sheila Walker, BOD
371 Daniel Berg, Alt. BOD
200 Todd Schmidt, Alt. BOD
363 Ryan Schreibvogel, BOD
363 Scott Myers, Supt.
217 John Barrett, Supt.
626 Kim Mauk, RSC
1. Call to Order
Ron Smith, Board President, called the meeting to order at 7:00 PM.
2. Approve Agenda
Christie Webb moved to approve the agenda as presented. Jeff Rollins seconded the motion. Motion carries 12 yes, 0 no.
3. Approve Minutes of Regular August Meeting
Christie Webb moved to approve the minutes from the August meeting as presented. Andy Trout seconded the motion. Motion carries 12 yes, 0 no.
4. Approve Accounts Payable
Jeff Rollins moved to approve the accounts payable as presented. Christie Webb seconded the motion. Motion carries 12 yes, 0 no.
5. Comments from the Public
There were none in writing.
6. Committee Reports
a. RSC Report
Kim Mauk spoke about training the Service Center can provide.
b. Superintendents Council
Martin Stessman gave the report.
7. Committee Appointments for 2020-21
Christie Webb moved to approve the committee appointments for 2020-21 as presented. Barry Hittle seconded the motion. Motion carries 12 yes, 0 no.
Jeff Rollins moved to approve contracts for Stanton County Hospital for SLP services and Rehab Visions for PT services for the 2020-21 school year. Daniel Berg seconded the motion. Motion carries 12 yes, 0 no.
9. Policy for Federal Funds
Kenny Waechter moved to approve the amendment to the policy for federal funds as presented. Chrisite Webb seconded the motion. Motion carries 12 yes, 0 no.
10. Leave Policy for COVID
Andy Trout moved to approve the HPEC sick leave policy for COVID as presented. Christie Webb seconded the motion. Motion carries 12 yes, 0 no.
11. Administrative Team Report
a. Fall Goal Setting
The administrators are meeting with teachers to set individual goals for the year. This will be completed by Nov. 1.
b. Professional Development Committee
The PDC committee will meet Oct. 28 for their first review of plans for the year.
c. Optum Reward
HPEC received $16,317.21 for the stop loss.
d. Celebration from State on EC Efforts
We received accolades from the state for our practices in Early Childhood services. The state is holding us up as a role model.
e. Staff Evaluations
The administrative team is working on completing observations and checklists for all certified staff on years one and two during the month of October. The administrators will seek input from the Principals during this process.
f. IEP Contingency Plans
IEP contingency plans are almost complete. The plans have been added to all IEPs as requested by the state.
12. Director’s Report
a. Categorical Aid Payment
The Categorical Aid payment was posted today. Please forward the payment to HPEC. This does not require local board action.
b. IDEA Maintenance of Effort and Excess Cost Reporting
The date for reporting the state/federal report on Maintenance of Effort and Excess Cost has been
delayed and there has not been no new date set as of now.
c. Significant Disproportionality
Marcy gave an update on Significant Disproportionality.
d. iReady for Intervention
iReady is now available for use with interventions. Thank you to the Principals that attended the iReady training that was held through Zoom.
e. Air Conditioning Units
Marcy shared that the 25 year old air conditioning units had to be replaced.
Ron Smith commended Marcy, her staff and the Superintendents for what they are doing during this time.
Jeff Rollins moved to adjourn the meeting at 7:55 PM. Chrisie Webb seconded the motion. Motion carries 12 yes, 0 no.
HPEC Board President