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High Plains Educational Cooperative

Board of Director’s Meeting

May 16, 2019

6:30 PM


611  Marcy Fierstein, Director

611  Shelly Harris, Asst. Director

611  Kim Cruz, Asst. Director

611  Mary A. James, Clerk

611  Flor Galindo, Finance Clerk

507  Jeff Rollins, BOD

215  Kenny Waechter, BOD

214  Ron Smith, BOD

216  Christie Webb, BOD

209  Brian White, BOD

217  Phoebe Brummett, BOD

200  Ross Kuttler, BOD

210  Stephanie Heger, BOD

215  Larry Lyder, Supt.

494  Dan Kullot, BOD

452  Wade Tucker, BOD

374  Mike Bultena, BOD

374  Rex Bruce, Supt.

210  Adrian Howie, Supt.

1.      Call to Order

Christie Webb, Board President, called the meeting to order at 7:00 PM.

2.      Approve Agenda

Mike Bultena moved to approve the agenda as presented.  Jeff Rollins seconded the motion. Motion carries 11 yes, 0 no.

3.      Approve Minutes of Regular April Meeting

Mike Bultena moved to approve the minutes from the April meeting as presented. Brian White seconded the motion. Motion carries 11 yes, 0 no.

4.      Approve Accounts Payable

Jeff Rollins moved to approve the accounts payable as presented. Stephanie Heger seconded the motion. Motion carries 11 yes, 0 no.

5.      Comments from the Public

There were none in writing.

6.      Committee Reports

         a.      RSC Report

There was no report.

7.      Nominating Committee

Mike Bultena moved to appoint Dan Kullot and Brian White to the nominating committee to nominate a person for Vice President for the 2019-20 school year.  Phoebe Brummett seconded the motion. Motion carries  11 yes, 0 no.

8.      Interlocal Agreement

Phoebe Brummett moved to approve the Interlocal Agreement with SWPRSC with changes as presented. Ross Kuttler seconded the motion. Motion carries 11 yes, 0 no.

9.      Staff

a.      Contracts/Resignations

Dan Kullott moved to accept with regrets, the resignations from Bethany Manny, IR teacher at Holcomb Elementary School; Melissa Williams, IR  teacher at Lakin Middle School; Jody Baehler, IR teacher at Deerfield Elementary; Michelle Cox, IR teacher at Hickok Elementary and Wendy Byrne,  IR teacher at Syracuse Elementary.  Mike Bultena seconded the motion. Motion carries 11 yes, 0 no.

Ross Kuttler moved to approve contracts for Jackye Light, IR teacher at Hugoton High School;  Carmen Carson, IR teacher at Syracuse High School; and Hannah Elliot, IR teacher at Montezuma Elementary School. Mike Bultena seconded the motion. Motion carries 11 yes, 0 no.

Ron Smith moved to approve the OT consultant contract for Dave Foreman for the 2019-20 school year. Jeff Rollins seconded the motion. Motion carries, 11 yes, 0 no.

b.      Staff Needs

Marcy Fierstein  shared with the board open staff positions within the districts.

         c.      MANDT

There will be MANDT training in July.  July 9th for Recertification and July 15th  and 16th  for Basic/Intermediate training. There is a limit on registration, so please let Trista Metcalf  know if districts have staff that they would like to send to this training.  Her email is

         d.      New Teacher Survey

Shelly shared the results of the new teacher survey.

10.   Data on Numbers

Marcy shared the data on numbers of students served within the districts.

11.   Review of Insurance Data

Marcy shared information on several options for insurance for the future.  

12.   FY 2020 Budget Discussion

Marcy shared the proposed budget for FY20. This will be brought for a vote at the June board meeting.  We are asking for an increase in the assessments. HPEC has not raised assessments in 20 years.

13.   Negotiations

The HPEC and teachers have agreed to wait until we have more data regarding the budget before beginning negotiations.

14.   Indicator 13 and 14 Data Submission

Data for indicators 13 and 14 of the state performance plan have been submitted to the State. Both indicators deal with high school transition.

15.    HPEC 2019-20 Central Office Calendar

Brian White moved to approve the 2019-20 HPEC calendar as presented. Ron Smith seconded the motion. Motion carries 11 yes, 0 no.

16.   HPEC Summer Hours

HPEC  will start summer hours after Memorial Day.

17.   APR Report

The APR reports were downloaded and sent to the districts. All districts met the highest level which is “Meets Requirements” on their report.

18.   Adjourn

Dan Kullot moved to adjourn the meeting at 7:40 P.M.  Jeff Rollins seconded the motion. Motion carries 11 yes, 0 no.



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