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High Plains Educational Cooperative

Board of Director’s Meeting

November 16, 2023

7:00 PM


611  Shelly Harris, Director

611  Marlene Dodge, Asst. Director

611  Alexa Beltz, Asst. Director

611  Kim Cruz, Asst. Director

611  Mary A James, Clerk

611  Chrissie Mangels, Treasurer

217  Phoebe Brummett, BOD

452  Amber Wilkerson, BOD

214  Daren Cowen, Alt. BOD

209 Brian White, BOD

210 Barry Hittle, BOD

466 Andy Trout, BOD

214  Corey Burton, Supt.

216  Tyson Eslinger, Supt.

363  Scott Myers, Supt.

507  Karen Burrows, Supt.

218  Cherie Nicholson, Supt.

626  Kim Mauk, Guest

Via Zoom:

216  Amanda Johnson, BOD

467  Ann Wiles, BOD

218  Angela Abney, Alt. BOD

507  Liz Weeks, BOD

371  Bobie Davis, BOD

215  Julie Crum, Supt.


1.      Call to Order and Pledge of Allegiance

Phoebe Brummett, Board President, called the meeting to order at 7:00 PM.


2.      Approve Consent Agenda

         a.      Agenda  

         b.      Minutes of Regular October Meeting

         c.      Accounts payable         

Amber Wilkerson moved to approve the consent agenda as presented. Amber Wilkerson seconded the motion. Motion carries 9 yes, 0 no.


Ann Wiles joined the meeting at 7:02 P.M.


3.      Comments from the Public

There were none in writing.


4.      Committee Reports

         a.      RSC Report

Kim Mauk gave the report from the RSC.

         b.      Council of Superintendents

There was no report


5.      Board Orientation

This month Alexa shared the new IEP format.


Angela Abney joined the meeting at 7:07 P.M.

Liz Weeks joined the meeting at 7:09 P.M.


6.      Sick Leave Bank

There will be a committee meeting Nov. 28th to discuss options for the sick leave bank.


7.      Staff Development

Marlene shared the PDC group was in Oct. 26th, she and Alexa attended the Tri-State Law Conference in Omaha, NE Nov. 2nd & 3rd, New Teacher Zoom was Nov. 6th and 2nd Year Teachers were in Nov. 14th.


8.      Recruiting

Kim attended the Speech Pathologist job fair at FHSU Nov. 10th.


9.      Benefit Account Options

Shelly shared options on how to spend the HPEC self-funded benefit account.


10.   Audit

Dirks, Anthony and Duncan will complete an external audit for HPEC in December and present the audit at the January board meeting.


11.   Special Education Support for Virtual Students

Shelly shared several options regarding HPEC support for virtual students.


Daren Cowen left the meeting at 7:49 P.M.



Phoebe Brummett moved that the board go into executive session for the purpose of discussing matters concerning staff and that the board returns to the meeting at 7:55 P.M. in this room. The executive session is required to protect the privacy right of a student who is identifiable. The executive session is to include Board members, Superintendents, Director and Assistant Directors.  Amber Wilkerson seconded the motion. Motion carries 10 yes, 0 no.


13.   Director’s Report

         a.      Maintenance of Effort (MOE) and Excess Cost Report

The application is now open. Districts are asked to enter their district data by Dec. 15th .

         b.      Federal Fiscal File Review

The deadline for districts to provide verification for the Federal Fiscal File Review is Dec. 31st.


Liz Weeks left the meeting at 8 P.M.


14.   Central Office Closed

The central office will be closed Nov. 22nd -25th for Thanksgiving break.


15.   Other

a.      Para Discussion

Shelly shared para information and options on how HPEC can better recruit and retain them.

b.      Dec. Board meeting

Since there will be 11 of our districts out for Christmas break the week of the scheduled Dec. board meeting, the board decided to move the meeting to Dec. 14th.

Barry Hittle moved to change the Dec. board meeting to Dec. 14th . Brian White seconded the motion. Motion carries 9 yes, 0 no.


16.   Adjourn

Amber Wilkerson moved to adjourn the meeting at 8:20 P.M. Andy Trout seconded the motion. Motion carries 9 yes, 0 no





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