DRAFT

High Plains Educational Cooperative

Board of Director’s Meeting

April 18, 2024

7:00 PM

Attendees:

611  Shelly Harris, Director

611  Marlene Dodge, Asst. Director

611  Alexa Beltz, Asst. Director

611  Kim Cruz, Asst. Director

611  Chrissie Mangels, Treasurer

611  Mary A James, Clerk

217 Phoebe Brummett, BOD

452  Amber Wilkerson, BOD

209 Brian White, BOD

214 Diana Nunez, BOD

215 Kyle Berning, BOD

214  Corey Burton, Supt.

216  Tyson Eslinger, Supt.

452  Trenton Horn, Supt.

507  Karen Burrows, Supt.

215  Julie Crum, Supt.

626   Kim Mauk, Guest

Via Zoom:

216  Amanda Johnson, BOD

371  Bobie Davis, BOD

476  Sara Koehn, BOD

466  Andy Trout, BOD

374  Grant Weber, BOD

218  Lacey Copeland, BOD

363  Scott Myers, Supt.

218 Cherie Nicholson, Supt.

1.      Call to Order

Phoebe Brummett, Board President, called the meeting to order at 7:00 PM.

2.      Approve Consent Agenda

Amber Wilkerson moved to approve the amended consent agenda changing Item 7 to an Information Item. Diana Nunez seconded the motion. Motion carries 10 yes, 0 no.

3.      Comments from the Public

There were none in writing.

4.      Committee Reports

         a.      RSC Report

Kim Mauk shared activities that will be held in the future.

         b.      Superintendents Council

Corey Burton reported on the education funding bill.

5.      Staff          EXECUTIVE SESSION

Phoebe Brummett moved to go into executive session for the purpose of discussing matters concerning staff and that the board returns to the open meeting at 7:06 in this room. The executive session is required to protect the privacy right of staff who is identifiable. The executive session is to include board members, Superintendents, Director and Assistant Directors. Diana Nunez seconded the motion. Motion carries 10 yes, 0 no.

6.      Staff

a.      Contracts/Resignations

Diana Nunez  moved to offer contracts to Lorah Jacobson for Long Term sub, location to be determined, and Emily Ansel IR teacher at Lakin Middle  School  for the 2024-25 school year. Amber Wilkerson seconded the motion. Motion carries 10 yes, 0 no.

Phoebe Brummett moved to accept the resignations with regrets and appreciation effective at the end of the 2023-24 school year from Bene Garcia, IR teacher at Ulysses High School and Mary A James, Director’s Secretary and Board Clerk effective July 1, 2024 . Diana Nunez seconded the motion. Motion carries 10 yes, 0 no.

Cherie Nicholson joined the meeting at 7:10 P.M.

         b.      Staff Transfers and Openings

Alexa shared the transfers and openings for next school year. Information was on the screen.

Andy Trout joined the meeting at 7:14 P.M.

7.      HPEC Support Services and Virtual Students

Moving forward, virtual students will be counted in district assessments. There was a discussion regarding Kansas Connections Academy (KCA) which is a virtual school associated with Elkhart USD #218. HPEC provides partial special education support for this school. There is ongoing discussion about how KCA students will be counted in district assessments.

8.      VI-B Assurances

Diana Nunez moved to approve the VI-B Assurances for 2024-25 school year. Amber Wilkerson seconded the motion. Motion carries 11 yes, 0 no.

9.      Special Education State Funding

Shelly shared information from SB 387 concerning Special Education funding.

10.   Services Design Committee

Alexa shared information from the Services Design committee that was held prior to the board meeting. Information was on the screen.

11.   Budget Committee Meeting

There will be a budget committee meeting May 16^th at 6:00 P.M. before the board meeting.  A notice will be sent to committee members with the May board agenda.

12.   Director’s Report

         a.      Targeted Improvement Plan (TIP)

Kim shared what Targeted Improvement Plan money is used for.

         b.      Indicator 13 Collection

The Indicator 13 collection window is open. HPEC is collecting information on transition services for children 16 and older. It is a compliance indicator and we must be 100% compliant.

         c.      Annual Performance Reports

APR (Annual Performance Reports) are available in draft form. The APR is the data that shows how special education students are performing in the districts. It is based on the Indicators from the State Performance Plan.

         d.      Budget Planning

State special education funding has not been determined for FY25. We should have preliminary numbers for federal funding of special education soon.  Shelly will present a draft of the budget at the May Board meeting.

12.   District Calendars for 2024-25 School Year.

Thank you to the districts who have gotten us their district calendars for 24-25 school year.

13.   Adjourn

Diana Nunez moved to adjourn the meeting at 7:50 P.M. Amber Wilkerson seconded the motion. Motion carries 11 yes, 0 no.

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President, Board of Directors