DRAFT
High Plains Educational Cooperative
Board of Director’s Meeting
November 16, 2023
7:00 PM
Attendees:
611 Shelly Harris, Director
611 Marlene Dodge, Asst. Director
611 Alexa Beltz, Asst. Director
611 Kim Cruz, Asst. Director
611 Mary A James, Clerk
611 Chrissie Mangels, Treasurer
217 Phoebe Brummett, BOD
452 Amber Wilkerson, BOD
214 Daren Cowen, Alt. BOD
209 Brian White, BOD
210 Barry Hittle, BOD
466 Andy Trout, BOD
214 Corey Burton, Supt.
216 Tyson Eslinger, Supt.
363 Scott Myers, Supt.
507 Karen Burrows, Supt.
218 Cherie Nicholson, Supt.
626 Kim Mauk, Guest
Via Zoom:
216 Amanda Johnson, BOD
467 Ann Wiles, BOD
218 Angela Abney, Alt. BOD
507 Liz Weeks, BOD
371 Bobie Davis, BOD
215 Julie Crum, Supt.
1. Call to Order and Pledge of Allegiance
Phoebe Brummett, Board President, called the meeting to order at 7:00 PM.
2. Approve Consent Agenda
a. Agenda
b. Minutes of Regular October Meeting
c. Accounts payable
Amber Wilkerson moved to approve the consent agenda as presented. Amber Wilkerson seconded the motion. Motion carries 9 yes, 0 no.
Ann Wiles joined the meeting at 7:02 P.M.
3. Comments from the Public
There were none in writing.
4. Committee Reports
a. RSC Report
Kim Mauk gave the report from the RSC.
b. Council of Superintendents
There was no report
5. Board Orientation
This month Alexa shared the new IEP format.
Angela Abney joined the meeting at 7:07 P.M.
Liz Weeks joined the meeting at 7:09 P.M.
6. Sick Leave Bank
There will be a committee meeting Nov. 28th to discuss options for the sick leave bank.
7. Staff Development
Marlene shared the PDC group was in Oct. 26th, she and Alexa attended the Tri-State Law Conference in Omaha, NE Nov. 2nd & 3rd, New Teacher Zoom was Nov. 6th and 2nd Year Teachers were in Nov. 14th.
8. Recruiting
Kim attended the Speech Pathologist job fair at FHSU Nov. 10th.
9. Benefit Account Options
Shelly shared options on how to spend the HPEC self-funded benefit account.
10. Audit
Dirks, Anthony and Duncan will complete an external audit for HPEC in December and present the audit at the January board meeting.
11. Special Education Support for Virtual Students
Shelly shared several options regarding HPEC support for virtual students.
Daren Cowen left the meeting at 7:49 P.M.
12. EXECUTIVE SESSION
Phoebe Brummett moved that the board go into executive session for the purpose of discussing matters concerning staff and that the board returns to the meeting at 7:55 P.M. in this room. The executive session is required to protect the privacy right of a student who is identifiable. The executive session is to include Board members, Superintendents, Director and Assistant Directors. Amber Wilkerson seconded the motion. Motion carries 10 yes, 0 no.
13. Director’s Report
a. Maintenance of Effort (MOE) and Excess Cost Report
The application is now open. Districts are asked to enter their district data by Dec. 15th .
b. Federal Fiscal File Review
The deadline for districts to provide verification for the Federal Fiscal File Review is Dec. 31st.
Liz Weeks left the meeting at 8 P.M.
14. Central Office Closed
The central office will be closed Nov. 22nd -25th for Thanksgiving break.
15. Other
a. Para Discussion
Shelly shared para information and options on how HPEC can better recruit and retain them.
b. Dec. Board meeting
Since there will be 11 of our districts out for Christmas break the week of the scheduled Dec. board meeting, the board decided to move the meeting to Dec. 14th.
Barry Hittle moved to change the Dec. board meeting to Dec. 14th . Brian White seconded the motion. Motion carries 9 yes, 0 no.
16. Adjourn
Amber Wilkerson moved to adjourn the meeting at 8:20 P.M. Andy Trout seconded the motion. Motion carries 9 yes, 0 no
________________________________________
President, Board of Directors
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