High Plains Educational Cooperative
Board of Director’s Meeting
September 20, 2018
611 Kim Cruz, Asst. Director
200 Ross Kuttler, BOD
611 Mary A James, Clerk
507 Jeff Rollins, BOD
611 Marcy Fierstein, Director
363 Scott Myers, Supt.
611 Chrissie Mangels, Treasurer
363 Jean Johnson, BOD
214 Dave Younger, Supt.
214 Ron Smith, BOD
209 Brian White, BOD
374 Mike Bultena, BOD
494 Dan Kullot, BOD
611 Shelly Harris, Asst. Director
466 Eric Erven, BOD
210 Stephanie Heger, BOD
217 James Langley, BOD
217 Antonio Cavasos, SRO/UPD
215 Kenny Waechter, BOD
215 Larry Lyder, Supt.
466 Jamie Rumford
1. Call to Order
Ron Smith, Board Vice President, called the meeting to order at 7:00 PM.
2. Approve Agenda
Eric Erven moved to approve the agenda as presented. Jeff Rollins seconded the motion. Motion carries 10 yes, 0 no.
3. Approve Minutes of Regular September Meeting
Brian White moved to approve the minutes from the September meeting as presented. Mike Bultena seconded the motion. Motion carries 10 yes, 0 no.
4. Approve Accounts Payable
Eric Erven moved to approve the accounts payable as presented. Jean Johnson seconded the motion. Motion carries 10 yes, 0 no.
5. Comments from the Public
There were none in writing.
6. Committee Reports
a. RSC Report
There was no report.
b. Superintendents Council
There was no report.
7. Parent/Student Concern EXECUTIVE SESSION
This item was cancelled.
8. Administrative Team Report
a. Fall Goal Setting
The administrators are meeting with teachers to set individual goals for the year. This will be completed by Nov. 1. They are also doing observations for teachers on years 1 and 2.
b. Professional Development Committee
Kim shared the PDC committee went to Wichita Oct. 15th -17th. The committee came in the morning of the 15th to approve professional development activities and award points.
c. USA Fall Regional Summit
Jamie Rumford shared a short summary of information from the USA Fall Regional Summit that was held in Garden City on Oct. 16th.
9. Director’s Report
a. Categorical Aid Payment
The Categorical Aid payment was to be sent October 15th. Please forward the payment to HPEC. This does not require board action.
b. TIP Funds
The application for the TIP (Targeted Improvement Plan) funds has been submitted and approved. These funds are used to provide direct services to students, staff and districts.
c. IDEA Maintenance of Effort and Excess Cost Reporting
The state/federal report on maintenance of effort and excess cost reporting was opened Oct. 8th and closes Dec. 14th. Districts are being asked to complete the report and send information prior to Nov. 15th. HPEC must have all district data prior to completing HPEC’s reporting component.
d. Special Ed Funding 101
There will be a Special Ed Funding 101 workshop on Nov. 1 at HPEC from 10:00 AM until 12:00 PM. Superintendents, board members, clerks, accounts payable personnel and anyone else who the superintendents would like to attend, are all invited. Lunch will be provided. Please RSVP to Marcy by Oct. 29th so we can have an accurate lunch number.
10. KASB Annual Conference Delegate and Alternate
Jeff Rollins moved to nominate Eric Erven as delegate and Mike Bultena as alternate delegate, to the KASB Annual Conference Nov. 30th - Dec. 2nd in Overland Park. Ross Kuttler seconded the motion. Motion carries 10 yes, 0 no.
Eric Erven moved to adjourn the meeting at 7:19 PM. Jeff Rollins seconded the motion. Motion carries 10 yes, 0 no.
HPEC Board President