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High Plains Educational Cooperative

Board of Director’s Meeting

July 16, 2020

7:00 PM


611  Marcy Fierstein, Director

611  Shelly Harris, Asst. Director

611  Kim Cruz,  Asst. Director

611  Marlene Dodge,  Super./Coord.

611  Mary A James, Clerk

611  Chrissie Mangels, Treasurer

214  Ron Smith, BOD

215  Kenny Waechter, BOD

507  Jeff Rollins, BOD

374  Charity Ochs-Lathen, BOD

467  Ann Wiles, BOD

214  Dave Younger, Supt.

Via Zoom:

217  Phoebe Brummett, BOD

216  Christie Webb, BOD

466  Andy Trout, BOD

209  Tammy Sutherland-Abbott, BOD

371  Bobie Davis, BOD

200  Brent Tarman, BOD

452  Trenton Horn, Supt.

215  Martin Stessman, Supt.

467  Lori Maxwell, Supt.

626  Kim Mauk, RSC

1.         Call to Order  

Ron Smith, Board President, called the meeting to order at 7:04 P.M.

2.         Introduction of HPEC Representatives

3.         Approve Agenda

Kenny Waechter moved to approve the agenda as presented in the packet.  Jeff Rollins seconded the motion. Motion carries 10 yes, 0 no.

4.         Approve Minutes of Regular June Meeting

Jeff Rollins moved to approve the minutes of the June meeting as presented in the packet. Kenny Waechter seconded the motion. Motion carries 10 yes, 0 no.


Bobie Davis joined the meeting at 7:15 P.M.

5.         Approve Accounts Payable

Kenny Waechter moved to approve accounts payable as presented in the packet. Phoebe Brummett seconded the motion.  Motion carries 11 yes, 0 no.

6.         Comments from the Public

There were none in writing.

7.         Committee Reports

            a.         RSC

Kim Mauk gave the report.

8.         Election of Officers

Phoebe Brummett moved to nominate Kenny Waechter for Vice President of the Board for the 2020-21 school year and Ron Smith for President for a second year. Tammy Sutherland-Abbott seconded the motion. Motion carries 11 yes, 0 no.

9.         Consent Agenda for Reorganization

            a.         Clerk                                                   Mary A. James

            b.         Treasurer                                             Christine Mangels

            c.         Attorney                                              Wayne Tate

            d.         Depository                                          Grant Co. Bank, Ulysses, KS

            e.         Official Publication                            Ulysses News

            f.          KPERS Representative                       Christine Mangels

            g.         Freedom of Information Officer         Marcy Fierstein

            h.         Fees to Compile and Copy Records   $20 an hour to compile                      

10 cents per page


            i.          Privacy Officer for                              Christine Mangels

                        Health Care Plan

            j.          Board Member Hearing Officer         Ron Smith

            k.         Credit Card Limits and Uses              Christine Mangels

l.          Resolution for the Annual Waiver of Requirements of

                        Generally Accepted Accounting Principles

m.         Designated Meeting Time and Place

July – June the meal will be at 6:30 P.M. with the meeting immediately following. The board meeting will be the third Thursday of the month, with the exception of March, which will be the fourth Thursday of the month. The designated meeting place will be at High Plains Educational Cooperative central office in the conference room. The Zoom option will be available for those members not wishing to travel to the Central Office in  Ulysses.

The Board of Directors reserves the right to adjourn any regular meeting to another time and place.

n.              Mileage Rate

Mileage rate will change to .575 cents per mile to follow the state mileage rate.

            o.         Designation of                                    Marcy Fierstein

                        HIPPA Security Officer           

Kenny Waechter moved to approve the consent agenda for reorganization as presented in the packet.  Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.

10.       Staff

Jeff Rollins moved to accept the resignation of Carly Bahe with $800 liquidated damages as per negotiated agreement.  Andy Trout seconded the motion. Motion carries 11 yes, 0 no.

Kenny Waechter moved to approve contracts for Priscilla Milburn, Rolla; Makala Leichtenberg, Scott City Elementary; and Mike Toole, Gifted Facilitator for Johnson and Ulysses High School for the 2020-21 school year. Brent Tarman seconded the motion. Motion carries, 11 yes, 0 no.

11.       Approval of Handbooks

Phoebe Brummett moved to approve the changes to the Certified Personnel, Teacher Evaluation, Paraeducator, and Professional Development Handbooks for the 2020-21 school year as presented. Christie Webb seconded the motion. Motion carried 11 yes, 0 no.

12.       Negotiations

A tentative meeting date has not been set yet.

13.       Staff Development

            a.         August Inservice

Kim shared the plans for August 6th inservice which will be virtual for Certified staff only. Paras will do Infinitec and videos that will be posted on our web site.

            b.         New Teacher Academy

Marcy shared the Alternate Pathways inservice for teachers will be at the Central Office Aug. 4th. New teachers and Mentors will be at the Civic Center Aug. 5th and 7th.

14.       Administrative Team Report

            a.         Update on Significant Disproportionality

Marcy shared they have sent the plans in again and are waiting to hear from the State.

             b.        Plans for Reopening Schools

Marcy asked that the districts keep us informed at to what their plans are on reopening their school so we can share expectations with our staff.

15.       Adjourn

Jeff Rollins moved to adjourn the meeting at 7:48 P.M. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.



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