High Plains Educational Cooperative
Board of Director’s Meeting
November 17, 2022
611 Shelly Harris, Director
611 Kim Cruz, Asst. Director
611 Marlene Dodge, Asst. Director
611 Alexa Beltz, Asst. Director
611 Mary A James, Clerk
611 Chrissie Mangels, Treasurer
214 Diana Nunez, BOD
452 Amber Wilkerson, BOD
215 Kenny Waechter, BOD
507 Jeff Rollins, BOD
210 Barry Hittle, BOD
466 Andy Trout, BOD
507 Mike Ward, Supt.
217 Phoebe Brummett, BOD
216 Amanda Johnson, BOD
467 Ann Wiles, BOD
371 Daniel Berg, Alt. BOD
476 Sara Koehn, BOD
626 Crystal Steinmentz, Guest
1. Call to Order and Pledge of Allegiance
Barry Hittle, Board President, called the meeting to order at 7:00 PM.
2. Approve Consent Agenda
b. Minutes of Regular October Meeting
c. Accounts payable
Barry Hittle moved to approve the consent agenda with the addition of Action Item 13c, on the agenda for an Amazon Credit Card. Amber Wilkerson seconded the motion. Motion carries 10 yes, 0 no.
Amanda Johnson joined the meeting at 7:04 P.M.
3. Comments from the Public
There were none in writing.
4. Committee Reports
a. RSC Report
Crystal Steinmetz gave the report from the RSC.
b. Council of Superintendents
Mike Ward gave the report.
5. Board Orientation
This month Alexa shared what an Individualized Education Plan is.
Amber Wilkerson moved to approve the contract with Liberal USD #480, for Audiology services for the 2022-23 school year. Jeff Rollins seconded the motion. Motion carries 11 yes, 0 no.
Andy Trout moved to accept the resignation of Kyra Jones, long-term sub at Syracuse Elementary with appreciation. Diana Nunez seconded the motion. Motion carries 11 yes, 0 no.
7. Staff Development
Marlene shared the Gifted group was in Oct. 25th, PDC met Oct. 27th, AIT team Nov. 11th, IEP Review Nov. 12th and Year 2 teachers were in Nov. 15th.
Kim and Marlene went to Oklahoma State University for a career fair. A Speech Pathologist and School Psychologist went to FHSU for a recruitment fair.
9. Special Education Committee Meeting
Shelly shared information from the Special Education Committee meeting the administrative team attended on Nov. 10th in Topeka.
Dirks, Anthony and Duncan has completed the audit for FY22 and will present the report at the December board meeting.
11. Amendment to Board Policy
Diana moved to make an addition to the Board Policy concerning DFAC Procurement Practices. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.
12. EXECUTIVE SESSION
Barry Hittle moved that the board go into executive session for the purpose of discussing matters concerning a student and that the board returns to the meeting at 7:55 P.M. in this room. The executive session is required to protect the privacy right of a student who is identifiable. The executive session is to include Board members, Superintendents, Director and Assistant Directors. Phoebe Brummett seconded the motion. Motion carries 11 yes, 0 no.
13. Director’s Report
a. Maintenance of Effort (MOE) and Excess Cost Report
The application is now open. Districts are asked to enter their district data by Dec. 31. HPEC has until Jan. 14 to complete their part.
b. Federal Fiscal File Review
The deadline for districts to provide verification for the Federal Fiscal File Review is Nov. 23.
c. Amazon Credit Card
Andy Trout moved to get an Amazon Credit card with a limit of $10,000 as their business line of credit is being discontinued. Amber Wilkerson seconded the motion. Motion carries 11 yes, 0 no.
14. Central Office Closed
The central office will be closed Nov. 23-25 for Thanksgiving break.
Phoebe Brummett shared the main topic of conversation at the KASB Convention was about Special Education Funding.
Jeff Rollins moved to adjourn the meeting at 8:04 P.M. Diana Nunez seconded the motion. Motion carries 11 yes, 0 no
President, Board of Directors