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Timesheets

Para Timesheets

The monthly timesheet are available on supervisor iPads in the Filemaker Go App.  We are no longer supporting the Excel or PDF forms.

Please contact Ellen if you have questions.

INSTRUCTIONS FOR COMPLETING PARA TIMESHEETS USING FILEMAKER GO

There are 10 timesheets included in the one Filemaker Go file called ParaTimesheetFYxx.

If you have multiple paras, you need to have a separate file for each para, how do you create a timesheet file for each one of them?
      Open the timesheet file, under the Action Button (top left circle with down arrow)
      Select Save/Send As
      Select Database
      Tap once on ParaTimehssetFYxx, then tap on the “x” to the right of ParaTimesheetFYxx to rename
      the file with Para’s name
      Continue
      On the second row of options, select “Save to Filemaker Go” (you may need to slide icons to the left)
      To open the file, under the action button select Launch Center, then at the bottom of
    the screen select “Device” where you will find the file you just created.

You can move to the different monthly time sheets by tapping on the monthly navigation buttons at the top.  These monthly buttons find the timesheet for the corresponding month. (make sure you are in the correct month before entering data).

Enter time for the "In" and "Out" blanks with the time you began or ended working. Indicate if time is AM or PM. To do this enter the time (i.e. 8:15), a space using the spacebar,  then am or pm. If the time being entered is a whole hour, there is no need to enter a colon with minutes (i.e. 8 am).

You can use the tab key to move from cell to cell.  Any time you tap in a time slot it will pop up with a time wheel. I recommend that you do not use the time wheel just start typing with the keyboard or onscreen keypad and the wheel will disappear.

Enter Personal or Sick Leave by entering the quantity of hours in the designated column.
To enter time use hh:mm (1:30= 1 hour & 30 minutes, 00:20=20 minutes)
The most frequently requested leave (Personal and Sick) have their own column for easy entry and tracking.

Enter all other leave types by entering the quantity of hours and leave code in the “Other Leave” columns. Enter the quantity of hours in the left column and enter the leave code in the adjacent right column.  Options for “Other Leave” include”
      SC=School Closure with Pay (7 hours total for the year)
      J=Jury Duty
Example: The employee worked 4 hours, reported 1 hour of Sick leave, and 1 hour of inclement weather leave (SC) due to school being dismissed early, for a total of 6 hours reported for the day.

When the time sheet has been completed it needs to be signed by your supervisor. Once signed the timesheet needs to be converted to PDF and emailed to HPEC <timesheets@hpec611.net>.

How to send
While viewing the correct timesheet
      Go the Action button
      select Print,
      select PDF
      rename with LastName, FirstInitial, Year, FirstMonth on timesheet (SmithJ2018Oct)
      select Continue
      select Mail
      send attachment to timesheets@hpec611.net